EXECUTIVE BOARD MEETING
NABET/CWA LOCAL 31
MINUTES
February 11, 2002


Location: NABET/CWA Local 31 Office, District Two Conference Room
Time: Meeting called to order at 12:05 p.m.
Presiding: Doug Allmond, President
Present: Stan Lorek, Vice President
Victor V. Vissari, Treasurer
Elizabeth Bancroft, PBS
Dennis Dodd, MCT
Carmen Paral, Freelance
Michael Queen, NBC
Ted Stewart, WRC
Al Turner, ABC
Jim Harvey, President Emeritus

1. A representative of AFLAC, Marcia Goggin, gave a presentation on the various policies that her company could offer NABET Local 31 members as a group and as individuals. The Executive Board will study the proposals. Carmen Paral will contact the Daily Hire National Committee and suggest they look into the possibility of offering some or all of the policies on national basis through the Flex Plan.

2. The Minutes of the January 14, 2002 meeting were read and approved.

2002-02-01 MOTION MADE to accept the minutes of the January Executive Board Meeting.

MAKER: Lorek SECOND: Stewart MOTION PASSED

1. Treasurer’s Agenda

a. Financial Report: Mr. Vissari read the following report:

INCOME:

4041 Dues Rebate - Slightly lower than normal. We usually have between $40,000 and $50,000 and this month we only collected $32,132.34.

4042 Initiation Fees - normal.

4043 Interest - as of the date of these notes, we have not received the Merrill Lynch statements for the month of January.

4048 WJLA Non checkoff dues - We actually collected over $35,000 in January for WJLA dues, but they were submitted to the Sector office as all dues go to the Sector, and we get a rebate that ends up being a little less than 50%. The amount shown on this Profit and Loss Statement is the WJLA dues that came in after I submitted a check to the Sector office and thus the $889.34 will be submitted to the Sector in February’s report. Our normal rebate since WJLA stopped checkoff is around $3,500 and we should receive around $15,000 on this rebate that was actually dues that were owed to the Union.

EXPENSES: The following expenses were out of the ordinary monthly expenses.

5023 Office Insurance - $1,268 - this is an annual insurance that is only paid in January of each year.

5030 NBC Negotiation - $1,410.77 - expenses that we will have on a monthly basis for a while, as we are in the middle of NBC negotiations.

5038 WJLA Negotiations - $3,715.10 - There will be some more expenses in the February fiances, but then this should be at a stop for the next three years.

5041 Contributions/WHNPA - $1,231.70 - this is mostly for the WHNPA and Washington Council AFL Adds and also the Union to Union contribution to the CWA.

5048 Annual Audit - $4,365.00 was paid for the Annual Audit and preparation of the LM2 and 990 Tax Reports for the fiscal year of 2000-2001.

5068 Dinner/Dance - $1,200 - half of the cost of the band for the dinner dance. The remaining expenses will show up on the February fiances.

5073 Shirts/Jackets/misc - $333.90 - Purchased additional shirts.

5074 Covering Remotes - $1,376.74 expenses for covering the southern remotes.

5077 $460 - Parking expenses are slightly higher than normal due to a couple violations that members received while attending meetings in the office.

We went backwards for the month of January by $15,585.77. The month of February should be a bad month also, as we have not received the bill yet for the Dinner Dance, and that should be close to $20,000.

Seeing we settled the WJLA contract, we are in the process of signing up these members for automatic checkup which will take some burden off the office staff and bring in the dues on a more consistent level.

We must still be extremely vigil on the spending of the Local as even though the WJLA contract is settled, we are now in the middle of the NBC contract and will be starting the ABC contract next year. Both of these contracts are much more expensive than the WJLA contract expenses.

2002-02-02 MOTION MADE to accept Treasurer’s Report:

MAKER: Stewart SECOND: Lorek MOTION PASSED

b. Annual Audit: The auditors suggested that the Local prepare a budget. They also wanted better receipts for products purchased over the Internet. President Allmond explained that we do not receive the same type of receipt, but would supply the Internet copy of the bill.

Mention was made about the increase in our rent expenses and the possibility of purchasing a building when our lease runs out in two years was discussed. President Allmond was told that the CWA finances mortgages at good rates for Locals purchasing office space.

c. New Members: Applications for new membership were reviewed. Derrell Harman’s application did not list a salary. When this information is entered onto his application, it may be accepted.

2002-02-03 MOTION MADE to accept the following applicants as new members: Lanise Anjanette Dempsey, Freelance and Oscar J. Vigas, staff at MCT; Derrell W. Harman, Darren T. Ottinger, Lorne V. Ottinger, Jim A. Porter, and Philip Andrew Tierney all Freelance at NBC.

MAKER: Stewart SECOND: Lorek MOTION PASSED

1. Secretary’s Agenda: Maurice Thomas was not present at the meeting. He was serving in the Civil Air Patrol at the Olympics. President Allmond read various correspondence received by the Local. The collection agency hired to collect the court settlement from Eric Kuligowski has begun garnishing his wages. RVP Lee has a Trial Body in place and will begin hearing the the charges against Eugene Roberts and Darryl Miles as soon as possible.

Old Business:

1. By Law Committee Report: The following sections of the Local 31 By-Laws were presented and tabled. They are published in these minutes and will be voted on at the March meeting.

The changes to the By-Laws are in the following format:
Anything written in italics is new language.
Anything that is struck thru is deleted language.

Section 4.30
The term of office for the Local President, Vice President, Secretary, Treasurer (or Secretary/Treasurer) shall begin on July 1, 1996 and end on September 30, 1998, except that beginning on October 1, 1998 on October 1st on even numbered years. Each Local Officer will serve a two (2) year term from October 1 in an even-numbered year to September 30, of the next even-numbered year.
2002-02-04 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Bancroft SECOND: Lorek MOTION PASSED

Section 4.31
Elections for Local President, Local Vice President, Local Secretary, Local Treasurer (or Secretary/Treasurer) shall be held immediately following the May August General Membership meeting of each even-numbered year., except that beginning July 1, 1996 the elections will be held immediately following the August General Membership meeting of each even-numbered year.

2002-02-05 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Lorek SECOND: Queen MOTION PASSED

Section 4.32
Each Executive Board member shall canvass each member of his Unit for nominations of candidates before April 1st July 1st of each election year. Candidates for the office of President, Vice President, Secretary, Treasurer (or Secretary/Treasurer), shall be nominated by a petition signed by at least five percent (5%) of the membership fifty (50) members. Such petition to be valid shall be signed by members-in-good-standing and signed by the candidate indicating acceptance of the nomination. Such petition shall be filed with the Secretary of Local 31 no later than the fifteenth (15th) day of April of each election year, except that, beginning July 1, 1996 the above dates shall read: "July 1st of each election year" and "no later than the 15th day of July."

2002-02-06 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Paral SECOND: Lorek MOTION PASSED

Section 4.34
Ballots shall be distributed the first business day after the May August General membership meeting of each even-numbered year. except that beginning July 1, 1996 the ballots shall be distributed the first business day after the August General Membership meeting of each even numbered year. Members shall return their ballots within three (3) weeks of this date. If no candidate obtains a simple majority of votes cast, then there shall be a run-off election between the two top candidates. There shall be a three (3) week period for this run-off election.

2002-02-07 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Lorek SECOND: Stewart MOTION PASSED

Section 4.36
These newly elected Local Officers shall take office on July October 1 except as provided in Section 4.30.

2002-02-08 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Lorek SECOND: Stewart MOTION PASSED

Section 4.80
The delegates to the Sector Conference and the CWA Convention shall be elected in accordance with Section IV of the Sector By-Laws. The election will be held as soon as possible following receipt of notice of the Sector Conference from the Sector Secretary/Treasurer. The Local President shall automatically be a delegate to the Sector Conference and the CWA Convention. In the event the President cannot attend then he may appoint another local officer to serve as a delegate.

2002-02-09 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Lorek SECOND: Stewart MOTION PASSED

Section 5.32
The presence, in person, of ten percent (10%) of the Local membership fifty (50) members in good standing and not on Company duty shall constitute a quorum for the transaction of business at any general meeting, and a vote of the majority present shall be controlling on all matters.

2002-02-10 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Paral SECOND: Lorek MOTION PASSED

Section 5.41
The presence at any meeting of a majority of the members of the Local Executive Board or their alternates who are not working, on vacation, or ill shall constitute a quorum for the transaction of business. (Note: There is some confusion on this language.)

2002-02-11 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Stewart SECOND: Bancroft MOTION PASSED

Section 5.43
Shop Stewards of all Groups within a Company Contract Group and the Executive
Board member(s) Assistant to the President of that Company Contract Group shall meet at least quarterly to discuss contract violations and other problems in the work place. If Stewards feel further meetings are required, they shall request the Local President to call such additional meetings. There shall be at lease least forty-eight (48) hours notice given to the membership of such special meetings.

2002-02-12 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Bancroft SECOND: Stewart MOTION PASSED

Section 7.10
The Initiation Fee shall be a sum equal to 80 times the base hourly rate paid to the applicant on the first day of work.

The Initiation Fee shall be a sum equal to 80 times the base hourly rate of pay under any NABET contract in Local 31’s jurisdiction, and will not include “in lieu of payments.” The applicant must provide verification should there be a discrepancy regarding this hourly rate. The hourly base rate of pay may go back no more than two years prior to the complete application submission.

2002-02-13 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Queen SECOND: Stewart MOTION PASSED

Section 7.13
If an applicant signs the dues check-off form and pays his/her Initiation Fee in full within 30 90 calendar days from the date the new member package was sent his/her first day of employment, his/her Initiation Fee shall be discounted by 25%.

2002-02-14 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Paral SECOND: Lorek MOTION PASSED

Section 7.15 (DELETE)
Daily Hires may pay their Initiation Fee in 12 equal monthly installments if they sign the dues check-off form and agree to pay the Local 31 Office directly for the monthly Initiation Fee installments. Daily Hires who are infrequently employed under a NABET-CWA contract, may request and, at the discretion of the Local Treasurer, be given relief from the regular method of paying the Initiation Fee if they sign the dues check-off form and agree to forward to the Union 10% of their gross earnings for each day worked under a NABET-CWA contract until they have completed full payment of the Initiation Fee.

Section 7.15 (New Language)
Daily hires, who sign a dues check-off for automatic dues deduction, may pay their Initiation Fee in one of the following three options: (Members who chose not to have their dues automatically deducted through payroll deduction, must pay their initiation fee in full when submitting their original paperwork.)

1. They may pay their Initiation Fee in full within 90 days from the first day when they either request to join, or 90 days from the date when they are required to join (or pay the equivalent in the form of a service fee), and receive a 25% discount.

2. They may pay their Initiation Fee in monthly installments of $100 per month until this fee is completed. (These payments will be made directly to the Local and will be the members responsibility to automatically submit proper payment without being billed.)

3. Daily Hires who are infrequently employed under a NABET-CWA contract, may request and, at the discretion of the Local Treasurer, be given relief from the regular method of payment, by paying $10 per day when employed, until they have completed full payment of the Initiation Fee. Members who choose this option must sign an Initiation Fee Check Off authorization form (if Initiation Fee deduction is an option). Members who do not have the option of automatic Initiation Fee deduction, must make the payments on a monthly basis to the Local without receiving a statement. Failure to make these payments by the last day of the month in which the work was performed will automatically place the daily hire employee under Option #2 and they will be required to pay $100 monthly until the fee is completed.

2002-02-15 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Paral SECOND: Lorek MOTION PASSED

Section 7.31
The dues of NABET-CWA shall be at the following rates: A. 1 2/3% of total income (with a minimum of $15.00 per quarter) $60 per year), which shall include, but shall not be limited, to base pay, overtime and penalties. This amount shall be paid to the Local Union either by check-off or on a quarterly basis. Severance pay shall not be included in the computation of total income.

2002-02-16 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Stewart SECOND: Lorek MOTION PASSED

Section 7.40 (a)
The Local Vice President shall be allowed non-accountable expenses of $275.00 each month. The Local Secretary shall be allowed non-accountable expenses of $175.00 $225.00 each month. The Local Treasurer shall be allowed non-accountable expenses of $275.00 each per month, or $20 per hour when working in the Local 31 office, whichever is higher for the previous month. If the office is combined, the Local Secretary/Treasurer shall be allowed non accountable expenses of $450.00 $350.00 each per month for non accountable expenses, or $200.00 plus $20 per hour while working in the Local 31 office on official matters. The previous month total hours work will determine which amount is higher.

2002-02-17 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Stewart SECOND: Paral MOTION PASSED

Section 7.40 (b)
The Assistant-to-the-President for each location shall be allowed non-accountable expenses determined by the size of the Contract Unit.

15 to 50 $150.00 each month
51 to 100 $200.00 each month
101 to 200 $250.00 each month
above 200 $300.00 each month

These monies are allowed to them for the purpose of conducting the routine affairs of the Union in their positions as officers of the Local Union.

These monies are allowed to them for the purpose of conducting the routine affairs of the Union in their contract unit as officers of the Local Union. Payment of these non accountable expenses to the Assistant to the Presidents will be made the 1st day of the Month and will require either an email or regular monthly report to be submitted to the Local President on the activities/ or lack of activities in their contract unit. Failure to submit a report by the last day of the month will cause a forfeit of payment for that month. (The purpose of this language is to keep the President informed on what is going on in each contract group and helps keep the Executive Board informed at meetings when a representative may be absence.)

2002-02-18 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Stewart SECOND: Paral MOTION PASSED

Section 7.42 (Delete)
Each Shop Steward and the Executive Board member(s) shall be credited with twenty dollars ($20) for each quarterly Shop Steward meeting attended during his term of office.

2002-02-19 MOTION MADE to table the By-Law change and publish it in the minutes so that it can be voted on at the March meeting.

MAKER: Lorek SECOND: Stewart MOTION PASSED

New Business:

1. Date of next Executive Board meeting will be held on Monday, March11, 2002, at 12 noon in the CWA District 2 Conference Room. Passed without objection.

2. Finance Committee: Carl Mayer could not attend the meeting, but he sent in this report as Chairman of the Finance Committee.

“We should all be aware by now of the financial direction this Local seems to be taking. We are on a roll and the time has come to step back and look at the bigger picture, in this case it is our future. The time has come to review many of our past spending practices and take corrective action. As a member, and Chairman of Local 31's Financial Committee, I first would like everyone to know that we on the Committee are taking this job seriously. Our personal feelings can play no part in our work and we truly feel the future financial security and well being of this Local could be at stake. We further feel taking a critical look and implementing changes now will help achieve and maintain the future financial security of this Local.

During this past year you, the Board, have implemented many changes both fixed and non fixed. In addition, our investments have just survived one of the most volatile periods in stock market history, and now we are facing 'back to back' network negotiations. The time has come to wake up if we want this Union to survive for the long haul. All that said, by now you must realize where I am going with all of this. The Financial Committee recently met to discuss and explore possible ways to curb or cut back on some of our larger expenses. It didn't take long before we found not only a 'black hole' but a black hole which is also inequitable between our Local's various Units - the monies paid to individual Unit negotiators.

While we all know any negotiation process is going to be costly, we found the disparity between Units worth discussing. Did you realize, or do you care, that the Network Units' negotiators were paid at a much higher rate than their Non-network Unit counterparts? The Network folks receive their base salary +50% + per diem while their Non-network counterparts only receive their base salary +15% plus per diem. As we are all aware, the amount of overtime industry-wide has been cut back, salary +50% + plus per diem could be considered excessive.

We would like to propose two possible solutions. The first, divide the individual negotiator’s previous year gross salary by the number of days worked to get the individual’s average daily salary. Or second, pay the individual negotiator’s current straight “day rate” plus 15%. Whichever formula you choose, it should be figured the same for both network and non-network negotiators. This is a Union.

Currently, there are individuals that stand to “make money” by becoming a Union negotiator. We suggest that money should play no part in ones decision to represent their Union Brothers and Sisters in achieving a successful resolution to their contract and their futures.”

The Board agreed with Brother Mayers, but felt that this issue needed more study and tabled further discussion until next meeting.

3. CWA District Two Conference Delegates: The Local may send four delegates to this conference, but it is recommended, that because of financial constraints, only two representatives attend.

4. CWA/NABET Conventions in June, 2002: Since both conventions will discuss major issues including the election of NABET Sector Officers, it was the Board’s recommendation that the Local send the full allotment of representatives. Proposals will also be drafted to make changes in the Sector By-Laws which affect dues rebates, reimbursement for representing the union at remotes, among other issues. President Emeritus Harvey will assist President Allmond in formulating these proposals.

5. Freelance General Membership Meeting in Florida: Since a great number of the Local’s members reside in the southern states and cannot attend the General Membership meetings held in Washington, DC, it was recommended that President Allmond conduct a meeting in Ft. Lauderdale, FL on February 19, 2002. Freelance Representative Mark Peach will be representing the Union at the Daytona NASCAR races at that same time and will assist President Allmond with this meeting.

2002-02-20 Since a great number of the Local’s members reside in the southern states and cannot attend the General Membership meetings held in Washington, DC, it was recommended that President Allmond conduct a meeting in Ft. Lauderdale, FL on February 19, 2002.

MAKER: Paral SECOND: Lorek MOTION PASSED

6. Purchase of Laptop Computer: An e-mail vote was taken to purchase a laptop computer that would be used for Local negotiators during their negotiations.

2002-02-21 MOTION MADE to spend a maximum of $1200 to purchase a suitable laptop computer for used in contract negotiations. Upon termination of negotiations the computer would be returned to the Local office and reassigned as needed.

MAKER: Thomas SECOND: Redlin MOTION PASSED(by e mail)

7. Purchase of Printer to Replace HP IIIsi: This printer is 11 years old and is just about dead. It’s been the workhorse of the Local office and was used mainly for large printing jobs and envelopes. It is no longer able to handle more than a few envelopes at a time and is causing more headaches than necessary.

2002-02-22 MOTION MADE to purchase a HP Laser Jet 4100N with envelope feeder, 500 sheet capacity tray and duplex assembly.

MAKER: Queen SECOND: Dodd MOTION PASSED

8. Avon Breast Cancer Three Day Walk Sponsorship: A request from Jodi Fabrizio (Assistant to Treasurer/Sector Office) for help in sponsoring two people who will walk 60 miles for Breast Cancer in honor of Gloria Lynch. Gloria, who is presently fighting a rare type of breast cancer, was the wife of former International President, Ed Lynch, who died of brain cancer in 1991.

2002-02-23 MOTION MADE to donate $500 to the Avon Breast Cancer Walk.

MAKER: Queen SECOND: Lorek MOTION PASSED

9. Shop Steward Elections: Information only. The elections for shop stewards in all contract groups will be held during February and March.

10. WMAL Affairs: No representative present.

11. WRC Affairs: The Company is beginning to train employees on the HUB. There was a grievance meeting held last week. Many grievances were denied by the Company and will be referred to arbitration. Schedules are posted, changed and employees are not being notified of changes. Everyone is advised to be watchful of their schedules. When the new system (STORM) comes in, it will be difficult to document these changes. President Allmond will contact District 2 to get legal advice on filing “Wage and Hour” charges against NBC for all the problems in the payroll department.

12. ABC Affairs: In preparation for the arbitration on the Lay-Off of Staff and Rehiring Them as Daily Hires grievance, all participants will be interviewed individually using a questionnaire generated by the Union’s legal counsel, Stephen Sturm.

13. Freelance Affairs: Mark Peach will be representing Local 31 at the Daytona NASCAR race this weekend. In January he attended the NBC Sideletter 32 meeting in New York to discuss all daily hire issues and grievances that have occurred since the last meeting. The NBA basketball games will be mainly ESPN, some will be network.

14. House Recording Studios: Representative not present. They will begin staffing hearings on the Hill.

15. Montgomery Community TV Affairs: All’s quiet.

16. NBC Affairs: Negotiations are currently stalled. The Executive Board has instructed President Allmond to write a letter to the NBC Negotiating Committee expressing extreme displeasure at the Company’s proposal to forfeit jurisdiction over digital cameras. This proposal, if accepted, will have a devastating effect on the NABET-represented employees in Washington, DC and that Local 31 will take whatever measures are necessary, up to and including mobilization, to defeat this proposal.
17. PBS Affairs: There continues to be problems with payroll/accounting. Charles Coates has been appointed as the Assistant to the President for PBS Affairs. President Allmond will conduct a vote of confidence on this appointment.

18. TVS Affairs: No representative present. Team Video has a letter of intent to sign a contract from CNN (includes New York operation). Two representatives have been elected for the negotiating committee. We are waiting for the signed contract between Team and CNN before releasing their names and beginning negotiations. The contract has been extended until March 1, 2002.

19. US Air Arena: No representative present. Arena football games (4-5 events a year) to be held on site.

20. National Public Radio: The unit did not ratify the contract. They are back at the negotiating table. It is expected that the Sector will assign this group to Local 31.

21. WHUT Affairs: No representative present. The contract for the technicians expires in May, 2002. Ed Spillett will negotiate for NABET-CWA.

22. WJLA Affairs: No representative present. Contract was ratified and signed. There are 42 outstanding grievances. The new contract has the check-off in the document and includes the “Beck” agency fee objector language.

2002-02-24 MOTION made to adjourn.

MAKER: Lorek MOTION PASSED

Meeting adjourned at 2:55pm.

Respectfully submitted,


Susan Fitzgerald
Administrative Secretary

SF
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