EXECUTIVE BOARD MEETING
NABET/CWA LOCAL 31
MINUTES
September 10, 2001


Location: NABET/CWA Local 31 Office
Time: Meeting called to order at 12:05 p.m.
Presiding: Stan Lorek, Vice President
Present: Doug Allmond, President
Maurice Thomas, III, Secretary
Victor Vissari
Elizabeth Bancroft, PBS
Dennis Dodd, MCT
Sarah Pacheco, TVS
Mark Peach, Freelance
Michael Queen, NBC
Ted Stewart, WRC
Al Turner, ABC
Jim Harvey, President Emeritus
Carmen Paral, Freelance, Alternate Ex Bd Member

The minutes of the August 13, 2001 meeting were read and approved with the correction that Barbara Krieger is the Alternate WRC Executive Board Member.

2001-09-01MOTION MADE to accept the minutes of the August Executive Board Meeting.

MAKER: Stewart SECOND: Paral MOTION PASSED

Treasurer's Agenda

1. Financial Report: Treasurer Vissari read the following report:

INCOME:

Dues Rebate - Normal
Initiation Fee - Shows a negative because we had to send a member $600 back as overpayment on his initiation fee.
Non Checkoff - Shows a negative because we collected checks from TVS and MCT just before the end of July, thus they were deposited in July, but not submitted to Sector office until August, and thus then subtracted in August.
WJLA Non Checkoff - We collect these dues one month, and submit them to the CWA Office the beginning of the following month, thus this is the difference between what was collected last month in comparison to this month.

EXPENSE:

Wages - higher than normal because there was an extra pay period in the month of August.

Convention/Mtg exp - $4,945.37 - represents payment for leadership conference in W. VA.

NBC - $10,978.43 - represents payment made for year 2000 Union Leave.
We still have not received a statement from ABC for Union Leave for 2000.

NBC Negotiations - $2,181.56 - represents payment for New York negotiation expenses.

PBS Negotiations - $1,143.47 - represents payment for lost wages of negotiating team.

Freelance Expense - $5,062.87 - represents payment of expenses and lost wages for the Southern trip and other expenses incurred for daily hires.

The month shows a negative - $39,183.29 of the income for the Local. We show the fiscal year to date shows a negative -$58,256.15.

This month (September) is the last month in the current fiscal year. Our new fiscal year will begin on October 2, 2001.

2001-09-02MOTION MADE to accept Treasurer‚s Report:

MAKER: Stewart SECOND: Turner MOTION PASSED

2. New Members: Applications for new membership were reviewed.

2001-09-03MOTION MADE to accept the following applicants as new members: Jose Paulo Bastos, Ryan Artemas Cockrell, Grant Knox Peacock, Freelance at NBC; Jean R. Renaud, Freelance at WHUT-Operations.

MAKER: Thomas SECOND: MOTION PASSED

Secretary's Agenda:

1. Correspondence: We received a thank you card from the Gennerich Family and notes from CWA locals that we have donated to their strike funds.

2. Cases Under Article X Charges:

a. A member under charges has agreed to make regular payments over the next two years and has sent in the first payment which carries him through next June.

b. Kuligowski: Nothing to report

c. Miles: Awaiting the Trial Body meeting date and action.

Old Business:

PicnicExpense: Reporting an estimated cost of $17,635.07.
There were approximately 200 adults and 80 children in attendance.


New Business:

Date of next Executive Board meeting will be held on October 9, 2001 at 12 noon in the CWA District 2 Conference Room. The 8th is Columbus Day. Passed without objection.

Budget:Attached to these minutes is a letter submitted by Finance Committee Chairperson, Carl Mayers, and read to the Executive Board by Isabelle Tiglio. After considerable discussion the following motion was made:

2001-09-04MOTION MADE to send the matter of an annual budget to the Finance Committee, using the prior spending history as a guide, and to use the suggestions of the Executive Board to produce a budget recommendation.

MAKER: Thomas SECOND: Bancroft

MOTION PASSED


Sick Members Fund Request for Fred Kent: This request will be reintroduced at a later time when the finances of the Local are more flexible.

At this point in the meeting the Chair and gavel were passed to President Allmond.

ComputerMaintenance Renewal Agreement: The APSD contract for maintenance of the office‚s computers is due for renewal. $3460 for the year for APSD,Inc.

2001-09-05MOTION MADE to renew our APSD maintenance service contract for the quoted $3460.

MAKER: Vissari SECOND: Stewart
MOTION PASSED

Purchaseof NABET Shirts: We have a new proposal to purchase new shirts. The Board feels that these make an important statement in the workplace.

2001-09-06MOTION MADE to allocate $2500 to purchase new NABET shirts.

MAKER: Lorek SECOND: Bancroft
MOTION PASSED


DC Union Fair: The Metropolitan Washington Council is one of the sponsors of a fair to be held at the Omni Shoreham Hotel on November 9, 2001. We have been asked to set up a booth to distribute information, materials, etc., to educate young people on what unions are all about. The Board agreed that we should set up a booth with a representative.

"NewEra" Mobilization:
At the CWA Convention in Minneapolis a resolution was passed to support the 300 CWA members on strike against New Era Cap Company. Morty Bahr has asked individual members and locals to circulate and sign a pledge card and to log on to { GOTOBUTTON BM_1_ http://www.cwa-union.org/action/newera/index.asp} and click on the #5 action button to write a letter to Mr. Koch, owner of New Era.

PoliticalAction Committee (COPE): We will be distributing informational flyers on the CWA-COPE program looking for voluntary contributions. Flyers will be distributed to every location.

FreelanceAffairs: We‚re going to offer the "Go-To Team‰ a NABET contract (a freelance hiring agency in Charleston, SC).
The proposal looks hopeful. New NBC billing system does not recognize „split shifts‰ so that this practice should disappear. Saturday, October 20th there will be a New Member Orientation meeting in the CWA District 2 conference room from 10 am until noon.

ABC Affairs: There will be 11 lay-offs in Washington, 11 in New York and 19 in Los Angeles as of September 14th.
Monday, September 17, 2001, there will be a representative from the Metropolitan Washington Labor Council to assist members on layoff.

HouseRecording Studios: Representative not present. Contract ratification underway. We expect positive results.

MontgomeryCommunity TV Affairs: So-called "personal service" contract employees are being informed that they are being cheated out of sick time, the higher rates that union represented employees receive, no overtime, and no regular schedule. As a result, they have all asked for union membership applications.

NBC Affairs: We have had several productive negotiations meetings. The next round of meetings will have a national freelance representative at the table. Meetings so far have been off the record. There will be meetings with MPD (DC Police) concerning safety and security at the IMF meetings coming up.

PBS Affairs: Voting on contract ratification is now underway. There will be a notice of special election to fill the seat of the Alternate Executive Board member.

TVS Affairs: Unknown as to whether Team Video will win the successor contract. It expires at the end of October.

WHUTAffairs: Representative not present. No report.

WJLAAffairs. Representative not present. Will be back at the table this Thursday and Friday. Proposals have been exchanged, and we are hopeful.

WMAL Affairs. Representative not present. No report.

WRC Affairs: We will send an expression and a get well note to former member Richard Phillips. Hub operations may impact on the Net EJ work area. There are a number of grievances on the record.


2001-09-07MOTION made to adjourn.

MAKER: Lorek MOTION PASSED

Meeting adjourned at at 2:58 pm

Respectfully submitted,

_




Maurice Thomas, III
Secretary

MT/sf
opeiu2afl-cio


September 10, 2001

Dear Executive Board Members:

As chairman of the Financial Committee of Local 31, I have been watching the financial records on a monthly basis and have become extremely concerned about the amount of money we as a Local are spending. I supported the move to Silver Spring, but it seems that since we have made this move, money is being spent excessively without much regard to the future of the Local. It is important to remember as an Executive Board Member you have the fiduciary responsibility to watch the finances of the Local and not become a rubber stamp of approval for everyone who has a request for funds. Making the move to Silver Spring was an added expense, and I was hopeful we would be able to maintain our regular expenses before taking on any additional expenses each month.

I understand the importance to participate in meetings and other CWA functions, but we must take into consideration the value of sending multiple members to the same meeting, especially when this means we occur union leave, travel, per diem, hotel and other expenses. In most cases picking one particular person to attend and bring back the message that was being conveyed is as effective as sending multiple people which only adds so much more expense to the Local. I personally have attended meetings both being reimbursed, and on my own time. I feel it is my duty as a member of NABET-CWA to participate without always reaping payments for my time. We pay almost everyone for every little thing they do for the Local, and maybe now is the time to take a step
back and begin teaching our members the importance of giving to the Local as a member and not always expecting to be repaid. I am not suggesting that members lose income to attend meetings, but there are times we can show our support and interest to CWA by attending Local rallies and meetings that are in town on our own time.

I have contacted the office and requested that Izzy do a report showing the expenses and income of the Local over the past two years. I have also requested she make a list of the actual expenses of the Local that occur on a monthly basis. I questioned the feasibility of setting up an example of a budget, and was told the financial program the Local uses does have this function, although Izzy has never used it and would have to investigate its use. Seeing we are heading into a new fiscal year beginning October 1st, this may be the best time for change. All large organizations live within a budget, and our current situation which has no restraints on spending, only leaves us open to overspending.

There are many expenditures that can be cut. In talking to all the OPEIU employees at the office, I realize with the membership changing into more and more daily hires, their work load is more than the three of them can handle. Along with other cuts by Officers and Executive Board Members, maybe another solution would be to look into the feasibility of bringing in another OPEIU employee and instead of the overtime we are now paying, we could pay the savings into hiring another clerical. This most likely would increase the income of the Local, as billings would be kept more current, and we would have more man power to police the new daily hires working under our contracts. This could be more efficient than our current way and hopefully take off some of the stress the current workload is causing. We have three long term employees who have all reached the top of their scale, thus when we pay overtime it is expensive, but under the current situation, unavoidable. We could have a new employee working two to three hours for every hour of overtime we currently pay. I am not requesting that we balance our budget off our employees, but I do feel if we are all willing to tighten our belts, it is another idea on how to run our Local more efficiently. Seeing we are a service institution, wages is naturally going to be our highest expense.

Before we jump into anything new, we must first prioritize our expenses. Naturally keeping up the costs of rent, payroll and other incidentals to run the office would be first priority. Negotiations and servicing the units would most likely be the next. But we have many expenses like social events and handing out jackets, shirts, etc. that must be looked at and maybe some cuts will have to be made. A suggestion could be having the picnic on odd number years (2001) and the dinner dance on even number years (2002). Thus, you would not be cutting out an event which may attract a different group of members, but instead you would be alternating them and only having one social event a year. This has been done in previous years when our income took a dive during strikes, etc.

I have other ideas on making cuts, and I am sure all of you also could come up with different ideas. I am not suggesting that my way is THE WAY, but we have a problem, and rather than sit back and pretend it isn't happening, it is time to revamp our way of thinking in the Local. I am sorry I could not personally be at this meeting, but I am always open to discuss any of the above ideas with any member.

I have been a member of this Local for over 20 years. During this period of time I have served as an Executive Board Member, Vice President, Assistant to the President at ABC, Member of a Trial Body, co-chairman of the ABC Lockout, Financial Committee Chairman and other incidental assignments as needed. NABET-CWA Local 31 is my Union, and I am concerned.

Fraternally,


J. Carl Mayers


This are our monthly income and obligations by the month, or in some
case I prorated them by the month.

INCOME

Dues Rebate....................$40,000.00
Initiation Fee................... ...6,000.00
Fines................................. $10.00
Interest............................$3,500.00

$49,510.00 Approx. total monthly income

EXPENSES

Postage ............................$ 1,100.00
UPS/Courier ........................ 125.00
Service Agree ...................... 540.00
Bonding Insurance................ 40.00
Employee Wages................. 22,000.00
Office Supplies..................... 1,000.00
Social Security...................... 1,500.00
Non Acct Wages................... 1,525.00
Telephone Expenses............. 450.00
Office Insurance .................. 460.00
FUTA................................... 50.00
State Unemployment........... 100.00
Rent........................................ 3,500.00
Metro Wash Council.............. 360.00
Payroll Expense..................... 225.00
401K NABET........................ 2,000.00
Employee Health/Life Insur.... 2,850.00
Parking Expense..................... 330.00
Cable Expense......................... 36.00

Total Expenses $38,191.00 These are basis monthly
expenses

page four + 7,750.00 prorated into monthly Misc.
Expenses page four + 4,045.00 prorated into monthly
Individual Unit Exp.

Total monthly expenses $49,986.00

(These totals show a negative amount of 476.00 per month) There were also some small incidental expenses that I did not include.

Misc. Expenses that are not considered monthly, yet occur through out the year.


Meeting Room/Refesh/Lunch................ $ 1,430.00
Petty Cash.............................................. 500.00
Bank Fees and Returned Checks........... 200.00
Annual Picnic......................................... 12,000.00
E-Board Refreshments.......................... . 1,020.00
Conventions/NCC/RVP Meetings .18,000.00
E-Board Attendance............................... . 4,160.00
Computer Expenses............................... . 500.00
Contributions.......................................... . 5,400.00
Florist/Sympathy...................................... 2,800.00
Publications & Training........................... 14,850.00
Blg/Office repair....................................... 1,500.00
Annual Audit...................................... ...... 6,900.00
Members Retirement Parties.................... 1,850.00
Dinner Dance............................................ 19,000.00
Dinner Southern States 950.00
Educational Exp. of Opeiu Employ.......... 1,900.00

Total Yearly Costs $ 92,960.00

Divide this yearly number by 12 and it shows an additional $7,750.00 per
month



These are expenses that are extremely expensive, yet only happen when we negotiate a units contract or have arbitration expense.

Individual Unit Expenses for current fiscal year.

MCT...................................... $ 350.00
WJLA.................................... 6,600.00
Freelance/Daily Hire ............ 11,250.00
NBC...................................... 21,300.00
ABC...................................... 1,620.00
TVS....................................... 3,000.00
PBS........................................ 4,000.00
WHUT.................................... 420.00

Total Expenses $ 48,540.00

This total yearly amount divided by 12 = $4,045 per month.

/it
opeiu2afl-cio


Sue Fitzgerald
NABET-CWA Local 31